Crier - Oct 2021 Featured HOA Presidents Corner 

PRESIDENTS’ LETTER

By Jennifer Duval, HOA Co-President

For several years now, the Town Creek HOA Board has been comprised of the same group of people. The same president. The same treasurers. The same Crime Watch team. Same slate of officers across the board. Several of us feel it’s time for a change.

An organization like this only thrives with a constant influx of new ideas, new perspectives, and new viewpoints. Some of the current board members have served for decades. The newest ones for three or four years. So it’s time for a refresh. We are writing today to ask you to volunteer to serve on the Town Creek HOA Board.

Meetings occur once a month, with no meetings in July or December. For the past two years, we’ve been meeting via Zoom but in-person or hybrid structure can be used if the next group so desires. The next meeting is scheduled for Nov. 9 in person. Please email Jennifer_Duval@iCloud.com if you’re interested in attending.

There are several current positions on the board: 

  • President
  • Secretary
  • Treasurer
  • Database Manager
  • Social Chair(s)
  • New Neighbors Coordinator
  • Skyview Liaison
  • Crime Watch Lead
  • Crime Watch Coordinator
  • Crime Watch Database Manager
  • Creek Operations
  • E-Communications
  • Newsletter Editor

The current board has pared down the number of positions twice in recent years. The next iteration of the board may wish to reduce the number of positions as well. A brief “job description” of each position is below. 

President

Organizes and “runs” the regular meetings. Writes a column or letter for each newsletter, and a welcome letter for the directory and for new neighbors. The president can also act as a “go to” or neighborhood representative to certain government officials and agencies. 

Secretary

Keeps minutes and records of each meeting. The secretary is also a signatory on financial and legal documents.

Treasurer

Manages finances for both the HOA and the Crime Watch program. Issues checks, reimburses payments to members who’ve paid out-of-pocket for neighborhood goods and services. Supports an annual audit of the financial records.

Database Manager

Keeps the records of who lives in the neighborhood and at what address along with contact information. This data is used for the annual neighborhood directory.

Social Chair(s)

Organizes and conceives of neighborhood events. While these have naturally been stymied during the past two years, it’s still an important role in keeping all the neighbors connected and having fun together.

New Neighbors Coordinator

Visits neighbors who move into Town Creek to welcome them, talk about the neighborhood, tell them about the creek path and the HOA and the crime watch program.

Skyview Liaison

Keeps in touch with school leaders and administrators at Skyview Elementary to engage them in our neighborhood and make them feel part of our community. Likewise publicizes projects and events at the school to our neighborhood.

Crime Watch Committee Lead

Represents Town Creek in the Crime Watch program we share with Forest Meadows and Oak Trail Villas. As the program originated in Town Creek, this person is usually the de facto lead of the joint program. They run the monthly Crime Watch meetings, are in charge of National Night Out events, and spearhead other crime reduction initiatives. The active list of Crime Watch members is also maintained by this person. They also oversee collection of payment and reminders of payment for members.

Crime Watch Coordinator

This person is the liaison between the neighborhoods involved with Crime Watch and the off-duty Dallas Police officers who actually conduct the patrols. They manage the Crime Watch phone and accounts, and work closely with the program’s head officer.

Crime Watch Administrator

The person in this role makes sure that current members receive the active Crime Watch phone number, usually sent through the mail as a “Crime Watch” magnet that is updated each year.

Creek Operations

This person works with the city and private landscaping companies to keep the creek safe, attractive, and properly maintained. They usually organize several “Creek Clean-Up” events each year, and work with people who live directly on the creek to ensure its proper maintenance.

E-Communications

Emails and the Town Creek website are maintained by this person. E-blasts are sent out as needed with current events impacting the neighborhood, events of interest, crime warnings, and other topics appropriate to the neighborhood. They also work with the database manager to keep the email lists current, and distribute the newsletter. Currently Constant Contact is the platform used for these comm

Newsletter Editor

The editor solicits articles and sometimes writes them for the Town Creek Crier newsletter. At one time this newsletter was monthly, but is currently quarterly. The cadence for the newsletter is up to this person and can be adjusted. Articles are not only emailed, but hosted on the website. We use WordPress to host our website, TownCreekLakeHighlands.com. 

Serving on the HOA board isn’t a terribly difficult job. It’s not a huge time constraint, and it’s not a full-time role. It is gratifying, it can be time-consuming, and it can be frustrating, but most of us have found it wholly worthwhile. So it is not out of boredom, frustration, or fatigue that we ask for an entirely new slate of officers. Please reply with the role you’re interested in, and we’ll hopefully have a whole new list of names to vote on in November.

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